What personal information do we collect from you in the recruitment process?
Information like your name and address. Sometimes we collect other information you may feel is sensitive to you. This might be your ethnicity or health information, for example.
Why do we collect this information?
To provide you with a recruitment process, which you have asked to take part in. You can tell us to stop using your information at any time, but you will be unable to continue with the recruitment process.
Who might we share your information with?
For direct applicants via the iintegra portal: We store your information on our recruitment portal, iintegra, and our secure internal electronic systems which we use to pass your information to our recruiting managers.
For agency applicants: We store your information in our secure internal electronic systems which we use to pass your information to our recruiting managers.
If you are successful in your application, we will also share your information with our Occupational Health provider and our reference provider.
What do we do with your information?
We use it to assess your job application and your interview, if you are invited to one. We won't use it for any other purposes without your consent, or without telling you first.
Sometimes we have to give information to other authorities, organisations or people. This would be for the prevention or detection of crime, or because of legal matters, for example. We don't need your consent to do this, but if we can, we'll let you know if we've passed your information on.
How long do we keep your information
For direct applicants via the iintegra portal: For as long as we need it for the recruitment process. Once we no longer need it, we will keep it for a set period (a retention period) of 9 months but not use it unless you consent to us holding it for future recruitment campaigns via the iintegra talent pool. When the retention period expires your information will be deleted.
For agency applicants: For as long as we need it for the recruitment process. Once we no longer need it, we will keep it for a set period (a retention period) of 9 months but not use it. When the retention period expires we will delete your information from our records. The agency will manage your personal information in accordance with their own policy.
How can I access the information you hold about me or ask other questions about privacy concerns?
Please send your question to firstname.lastname@example.org or alternatively phone 01865 783000 and ask for the HR office.